Privacy policy for the processing of personal data in the context of application procedures for Master's programmes at the SIC

Saarland University sees the protection of personal data as an essential component of its own digitization strategy. The protection of the right to informational self-determination is therefore an important concern when handling personal data of applicants and students. This privacy policy relates to the processing of personal data in the context of the application process for the master's programs of the Saarland Informatics Campus (SIC).

I. Name and address of the person responsible

The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is:

Saarland University

represented by the President of the University
Campus
66123 Saarbrücken
Tel.: +49 681 302-0
E-mail: postzentrale@uni-saarland.de
Website: https://www.uni-saarland.de

Executing body:
Department of Computer Science – Study Coordination
Campus building E1 3
Tel. +49 681 302-58092
E-mail: studium@cs.uni-saarland.de
Website: https://www.uni-saarland.de/fachrichtung/informatik/geschaeftsstelle.html

II. Contact details of the data protection officer

Saarland University
Data Protection Officer (DPO)
Meerwiesertalweg 15
D-66123 Saarbrücken
Tel.: +49 681 302-2813
E-mail: datenschutz@uni-saarland.de
Website: https://www.uni-saarland.de/verwaltung/datenschutz.html

III. Application procedure for Master's programmes at the SIC

1. Description of the purpose and scope of data processing

The Saarland University collects, stores and processes numerous personal data about you during your studies. This serves the legal and proper execution of your studies (application, enrollment and admission, study and examination performance, re-registration, leave of absence, de-registration). This starts with your application and takes place over the period of your studies until graduation and beyond. As part of the application process, the following personal data is collected:

1. Name, contact details, date and place of birth, gender, nationality, applicant number, person ID, university entrance qualification, curriculum vitae, letter of motivation, recommendation provider, previous education and study history, field of study and desired degree, evidence of the existence of subject-specific requirements.
2. Use of online forms and self-service offers: IP address; date and time of access; Websites from which the user has accessed our website (referrer), size of the transmitted data, error log (http-error-code).

2. Legal basis for data processing

The processing of your personal data takes place in order to fulfil the tasks legally assigned to the UdS in the areas of studies and teaching (application, enrollment and admission, study and examination performance, re-registration, leave of absence, de-registration) in accordance with Art. 6 (1) (e), (2), (3) GDPR in conjunction with § 4 (1) Saarland Data Protection Act in conjunction with § 3 (1) and (13), §§ 56 et seq. Saarland Higher Education Act and the related study, examination and contribution regulations.

The Saarland University is also subject to legal obligations that require the processing and transfer of personal data. In such cases, the legal basis for the processing results from Article 6(1)(c) GDPR in conjunction with the provisions of the Higher Education Statistics Act, the Student Health Insurance Notification Ordinance and other provisions.

3. Recipients of personal data (within and outside the UdS)

The data collected by you will be transmitted to recipients both inside and outside the UdS for the above-mentioned purposes. Such transfers are made exclusively on a legal basis.

• a) Internal recipients
  • Student secretariats of the relevant faculties/departments
  • Experts for examination of the application
• b) External recipients
• Cooperating universities and institutes within the framework of joint study programmes
• Recommendation providers
• Processor for hosting the application: Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany, [https://www.hetzner.com](https://www.hetzner.com)

4. Duration of storage

Your personal data collected and processed as part of your studies at Saarland University will be stored for as long as they are needed for the purpose for which they were collected or as long as existing legal provisions require storage. Details are regulated in the Student Data Regulation. All data to be deleted will first be offered for transfer to the University Archives before deletion.

IV. Obligation to provide and consequences of non-provision

The collection and processing of the aforementioned personal data is necessary for the admission, enrollment and conduct of a course of study. If this data cannot be collected, it is not possible to study at Saarland University.

V. Rights of the data subject

If personal data about you is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis Saarland University:

1. Right of access

You have the right to request confirmation as to whether the data in question is being processed and to obtain information about this data as well as further information and a copy of the data in accordance with Art. 15 GDPR.

2. Right to rectification

You have accordingly. Art. 16 GDPR the right to request the completion of the data concerning you or the correction of the inaccurate data concerning you.

3. Right to restriction of processing

In accordance with Art. 18 GDPR, you have the right to request that the processing of your data be restricted.

4. Right to erasure

In accordance with Article 17 GDPR, you have the right to request that the data in question be deleted immediately.

5. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR. The supervisory authority responsible for the Saarland University is the